Contract Management - FY 2010

Specific accomplishment plans have been recommended by the LSOHC to the Legislature, and were approved under Minnesota 2009 Session Laws, Chapter 172. Section 2, Subdivision 6 of this chapter provides funding "to the commissioner of natural resources for contract management, in fiscal years 2010 and 2011, for duties assigned in this section". DNR grants program staff will work with recipients to ensure financial reviews, pass-through agreements, and any other necessary paperwork is completed.
General Program Requirements
Recipients must follow their accomplishment plans, as submitted to and approved by the LSOHC. In administering this program the DNR will comply with the Department of Administration - Office of Grants Management policies.
Funds for restoration or enhancement work are available until June 30, 2011, at which time all projects must be completed and final products delivered. Funds for acquisition of real property are available until June 30, 2012. If a project is also receiving federal funds, the length of the appropriation will be extended to equal the availability of the federal funding.
Payments
Payments will be administered on a reimbursement basis unless approved in the accomplishment plan. Expenditures directly related to each appropriation's purpose made on or after July 1, 2009, or the date the accomplishment plan was approved by the LSOHC, whichever is later, are eligible for reimbursement unless otherwise provided in the agreement. Periodic payments will be made upon receiving documentation that the deliverable items articulated in the approved accomplishment plan have been achieved, including partial achievements as evidenced by approved progress reports. Reimbursements may not be made before November 1, 2009. Recipients must verify that they have met all requirements specified in Minnesota 2009 Session Laws, Chapter 172, and by the LSOHC, prior to receiving final reimbursement. Payments will not be made on agreements with past due progress reports unless a written extension has been provided.
Capital equipment expenditures in excess of $10,000 must be approved as part of the accomplishment plan. Capital equipment expenditures under $10,000 must be approved by the Department of Natural Resources and must be used for the appropriation purposes for their reasonable useful life or other term as agreed upon. Recipients must report on the status of any capital equipment purchased on an annual basis to the LSOHC and DNR.
Accomplishment Status Report
DNR Grant Program staff will submit an annual accomplishment status report on the pass-through program to the LSOHC, Legislative Coordinating Commission, and Minnesota Management and Budget by February 12 of each year. This report will contain information on the number of agreements made, number and amount of reimbursements paid to recipients, number and status of remaining open agreements, and administrative costs. The LSOHC may request interim accomplishment status reports.