Community Art Support

Grant funds will be used to hire an operations staff person. The position will be seasonal part-time work: 16 hours per week for 20 weeks. The person will be responsible for the following tasks: (1) Costume management: manage fittings; order costumes; coordinate alternations; organize check-in, check-out, transport, cleaning, and storage of costumes. (2) Set management: coordinate the production of new set pieces, manage set transport and storage. (3) Volunteer coordination: manage volunteer scheduling, cancellations, and inquiries. (4) Administration: handle general inquiries, manage communications with participants, coordinate audition and practice schedules. The creation of this position will provide organizational continuity and reduce the high demands placed on volunteers.North Ballet Youth Company will have achieved the desired outcomes if the organization is able to hire an operations staff person and if the new staff member is able to effectively perform his or her duty. Katie Kocinski, the Executive Director, will lead the hiring process with input from the Board. (1) Katie and the Board will develop the job description outlining the responsibilities mentioned above. They will publicize the part-time position, conduct interviews, and hire the best candidate. Multiple board members have experience hiring new employees. (2) The new hire will be trained by Board members who have responsibility over the tasks that the new staff person assumes. Members of the Board will work closely with the new hire, and they will provide ongoing supervision and feedback on his or her performance and provide additional training as needed. (3) The staff person will be successful if they are able to: (a) ensure that all costumes have arrived and been fitted to cast members prior to the beginning of community demonstrations (which occur before the full production); (b) ensure that sets and props are in working order and are ready for the production; (c) ensure that volunteer slots are filled and trained appropriately; (d) successfully handle inquiries and ensure that participants are kept informed of schedules and expectations.