Collections Inventory Phase 7

Achieved: The Director, Board members and Staff are observed to use hard-copy printed PastPerfect reports in a 3-ring binder to inform themselves, browse and do lookups, perform research and answer questions from visitors and other users of the collections. These reports are sorted in various ways to make searching for information easy: by donor, by title, by author, by condition and by bookcase and shelf. Staff is observed to easily find and find and retrieve books in the bookcases and shelves inventoried during this project. The 3-ring binder is also accessible for visitors to browse, do research and use as a finding aid. We are in the process of installing PDFs of the most recent PastPerfect reports on staff computers. Several staff members use the PastPerfect program on the laptop to search for information about the museum's collections which now includes the 1064 books inventoried during this phase.
Exceeded: Staff are observed to follow correct book handling procedures.
Exceeded: Use and access for users has increased. The PastPerfect catalog contains detailed information for a total today of 1,729 books in our Library. 1064 books and other library materials were inventoried during this phase of the project. Access to this information is available through printed PastPerfect reports, PDF formatted PastPerfect reports installed on staff computers, direct PP database search, query and browse functions. The museum has a Virtual Exhibition web page at www.kashubwinona.com which contains a list of our library holdings by title and author. We routinely spotlight library materials on the museum's Facebook page, which is followed by 310 people around the world. Locating a particular title, author, or location is so easy to do now for inventoried books.
Exceeded: During this phase we documented the condition of 1064 inventoried books on BC10-16, BC17 shelf 1, BC17 shelf 4, BC19 shelf 1, BC20 shelf 1, and BC21 shelf 2. We have images of each book and its condition, and have noted which books need a book box or other protection. We will use this information to write a grant for archival rehousing materials.
Our targets were exceeded throughout the project. This was due to greater involvement by the Consultant, implementing changes to the work plan (as noted above), and the team's total dedication and hard work.