Cataloging 1110 items into PastPerfect Database

Project Details by Fiscal Year
2014 Fiscal Year Funding Amount
$9,990
Fund Source
Arts & Cultural Heritage Fund
Recipient
Afton Historical Society and Museum
Recipient Type
Non-Profit Business/Entity
Status
In Progress
Start Date
September 2013
End Date
September 2014
Activity Type
Grants/Contracts
Counties Affected
Washington
Washington
Project Overview
To improve collections care and management through proper storage.
Competitive Grant Making Body
Board Members and Qualifications
Minnesota Historical Society Governing Board: William R. Stoeri, President Missy S. Thompson, Vice President Ruth Huss, Vice President D. Stephen Elliott, Secretary Dean M. Nelson, Treasurer Suzanne Blue Brenda J. Child Robert Bruininks Judith S. Corson D. Stephen Elliott Phyllis Rawls Goff William D. Green David R. Hakensen Ruth S. Huss Martha Kaemmer Dennis L. Lamkin David M. Larson Charles Mahar Dean M. Nelson Elizabeth M. Nordlie Dennis Nguyen Peter R. Reis Hussein Samatar Simon Stevens Susan Kenny Stevens William R. Stoeri Karen Wilson Thissen Missy Staples Thompson Eleanor Winston Ex-Officio: Mark Dayton, Governor Yvonne Prattner Solon Lieutenant Governor Mark Ritchie, Secretary of State Lori Swanson, Attorney General Rebecca Otto, State Auditor
Advisory Group Members and Qualifications
Historic Resources Advisory Committee Mark Peterson, Winona (Chair) - Executive Director, Winona County Historical Society - Governor's appointee to Minnesota Sesquicentennial and Minnesota Humanities Commissions - Qualified in history, historic preservation and history museum administration Leanne Brown, Eden Prairie - Director of Development, Carver County Library/Library Foundation - Formerly, Executive Director, Carver County Historical Society - Qualified in history, project management and museum studies Jack Byers, Minneapolis - Manager, Minneapolis Community Planning and Economic Development Department (CPED) - Manages CPED's Preservation and Design Section - Qualified in historic preservation, architecture, urban geography and planning Tamara Edevold, Bagley - Executive Director, Clearwater County Historical Society - Active in Minnesota's Historic Northwest, regional historical organization - Qualified in history, archaeology, anthropology and history museum administration Ram Gada, Eden Prairie - Engineer - Active in the documentation of Minnesota's East Indian community - State Historical Records Advisory Board (SHRAB), former member - Qualified in engineering, energy consulting and grants administration William Latady, Tower - Bois Forte Deputy Tribal Historic Preservation Officer - Curator, Bois Forte Heritage Museum - Qualified in archaeology, anthropology, historic preservation and history museum administration Benjamin Vander Kooi, Luverne - Attorney practicing as Vander Kooi Law Offices, P.A., in Luverne, MN - Active in Vote Yes! Campaign - Past chair, MN State Arts Board - Advisor, National Trust for Historic Preservation - Qualified in historic preservation, nonprofit and grants administration Brenda Child, Minneapolis - Chair, Department of American Indian Studies, University of Minnesota - Enrolled member, Red Lake Nation - Qualified in history, American Studies and American Indian Studies Nicole Foss, Bemidji - Executive Director, Beltrami County Historical Society, Bemidji, MN - Qualified in anthropology, historical archaeology, library and museum fields Kris Kiesling, Roseville - Director of Archives and Special Collections at University of MN Libraries - State Historical Records Advisory Board (SHRAB) member - Qualified in library and archives, digital services and history Jan Louwagie, Marshall - Coordinator, Southwest Minnesota Regional Research Center, Southwest Minnesota State University - Founding member of Society for the Study of Local and Regional History - Former member of State Historical Records Advisory Board (SHRAB) - Qualified in history and archival administration Ann Meline, Saint Cloud - Deputy Director, Stearns History Museum, St. Cloud - Formerly Assistant Director/Public Programs managing Exhibits, Collections and Education Departments - Former grant reviewer for Institute of Museum and Library Services - Qualified in history, nonprofit and museum administration Peter Reis, White Bear Lake - President, White Bear Lake Area Historical Society - Chair, Minnesota Historical Society's Grants Review Committee - Qualified in history and nonprofit and grants administration William Stoeri, Minneapolis - Ex-officio member (president of the MHS Board) Missy Staples Thompson, Saint Paul - Ex-officio member (treasurer of the MHS Board)
Legal Citation / Subdivision
Laws of Minnesota for 2011 Chapter 6, Article 4, Subdivision 5, Statewide Historic and Cultural Grants.
Appropriation Language

Statewide Historic and Cultural Grants. $5,250,000 the first year and $5,250,000 the second year are for history programs and projects operated or conducted by or through local, county, regional, or other historical or cultural organizations; or for activities to preserve significant historic and cultural resources.

2014 Fiscal Year Funding Amount
$9,990
Other Funds Leveraged
$1,550
Direct expenses
$11,540
Number of full time equivalents funded
0.27
Proposed Measurable Outcome(s)

We achieved or exceeded all of our goals. We originally planned to complete 1110 records during this grant; our goal was exceeded by actually cataloging 1120 records. We have refined our work flow and enlisted and trained volunteers so the cataloging process is now very efficient. Our use and knowledge of Past Perfect has improved and time to input a record has also become more efficient. Whenever possible we try and re-house objects as time permits. Items that are cataloged are stored in well mark archival boxes in preparation of obtaining a storage system.

As a result of this and past grant funded projects the museum has gained a core group of volunteers that have become skilled at the proper techniques of handling, photographing and labeling the objects. As the volunteers gain more experience we can draw upon their skills for future projects.

As our cataloging effort is nearing completion we are one step closer to achieving our long term goals which are based on the CAP assessment and direction from the board of directors. This process also brings into prospective our future needs for a storage system and ultimately our ability to provide the public with well thought out displays and themes for displays.

Recipient Board Members
Stan Ross, Laurel Ross, Ken martens, Terry Clymer, Kathy Weed, Mike Thoemke, Deb Erickson, Ken Johnson
Project Manager
First Name
Stan
Last Name
Ross
Organization Name
Afton Historical Society and Museum
Street Address
3165 Saint Croix Trail South, PO Box 178
City
Afton
State
MN
Zip Code
55001
Phone
651-436-1346
Administered By
Administered by
Location

345 W. Kellogg Blvd.
St. Paul, MN 55155

Phone
651-259-3000